01
Before Asana - Challenges
Before working with Asana, Ecobean managed tasks using distributed tools such as email, Google sheets and memos. These traditional methods quickly ceased to meet the needs of the growing company.
Difficulty in prioritizing, making frequent “urgent” tasks throw off the work rhythm.
Lack of a central place to store information, which increased the time it took to find it.
Trouble coordinating between teams, which led to delays and tasks getting lost.
These challenges not only hampered day-to-day work, but were also slowing down further development of the organization, especially in areas requiring precision and efficient teamwork.
How did the above challenges affect business?
- Difficulty in prioritizing, so that frequent “urgent” tasks threw off the rhythm of work.
- Lack of a central place to store information, which increased the time it took to find it.
- Trouble coordinating between teams, which led to delays and tasks getting lost.
02
Why Asana
The growing number of projects and the need to coordinate activities between growing teams required the introduction of a tool that would bring transparency and fluidity to daily work.
Previously, the use of scattered tools such as emails and Google Sheets caused difficulties in prioritizing, monitoring progress and storing information in one place.
Choosing Asana was a natural step, as it made it possible to centralize project and task management in one environment.
It was crucial that each task had a clearly defined responsible person and due date to avoid information chaos. An intuitive interface and integrations with other tools, such as Gmail and Google Calendar, were to support the team’s daily efficiency.
To ensure an effective implementation and the full potential of Asana, Ecobean decided to work with Remote Sensei’s team of experts. As part of a three-month implementation program, Remote Sensei specialists guided Ecobean teams through the key stages of the tool’s implementation. Support included, among other things, training, configuration of accounts according to established standards, and workshops to understand and effectively use Asana’s functionalities in daily work.
Why Asana - a quick recap
We wanted a single place where we could effectively manage our projects, monitor progress and improve collaboration in a dynamic team.
How to implement Asana - customer recommendations
- Start with one key area of work to effectively implement Asana. Don’t immediately try to move all communication and all the organization’s processes to the new tool. Instead, choose a specific type of meeting or an area that particularly needs improvement – for example, communication between managers.
- Create one model project in Asana that demonstrates how the tool can support daily work, task organization and progress monitoring.
This approach will allow other employees to see the real benefits and practical application of Asana, which may encourage them to incorporate it into their own processes.
Such “bottom-up” adaptation of the tool is much more effective than imposing it top-down, as it builds natural team commitment and facilitates full implementation throughout the organization.
03
After Asana - changes
The introduction of Asana has completely transformed the way teams work at Ecobean.
From the very beginning, the company struggled with problems related to scattered communications and the lack of a central place to manage tasks. Prior to the implementation of Asana, employees often wasted time searching for needed information in different tools and communication channels, leading to delays and organizational chaos.
- With Asana, the Ecobean team gained a single place to plan, coordinate and monitor all projects and tasks.
- The tool has made it possible to organize work, eliminate unnecessary emails and improve cooperation between departments.
- Each team member knows exactly what he or she has to do, who is responsible for the various elements of the project and by what deadline the tasks must be completed.
- In turn, managers can easily monitor progress and respond accordingly to changing priorities.
Metrics Improved After Asana Implementation
- Increased productivity
- Improvement in overall work culture, which is now based on transparency and better time management
- Reduction in time spent looking for needed data
- Reduced delays in completing tasks and projects
- Accelerated communication between team members and departments
- Increased sense of control over projects among managers
A Brief Commentary from Remote Sensei
Ecobean’s implementation of Asana is an example of how changing work culture and centralizing tasks and projects can support a startup’s dynamic growth, regardless of industry.
Thanks to a well-planned implementation process, the Ecobean team avoided an extended trial-and-error implementation, quickly gaining full control over their projects, from the smallest tasks to strategic initiatives.
Asana has allowed the company not only to organize its daily work, but also to create a collaborative culture based on transparency and efficiency, which is key to innovative and sustainable operations. A role model.
for freedom. 