Executive Assistant

Looking for a HERO:

Executive Assistant

  • Remote
  • Communication
  • Optimization
  • PL (fluently) & ENG (B2/C1)
Play Video
  • Seen it? Now you can:
Apply for this job

Learn more

You’re the Hero, you’re in control!

You’re a Super Hero in complete control.

You're like a Donna Paulsen from The Suits & Emily Charlton from The Devil Wears Prada.

Highly organized, proactive, intuitive & persuasive. You’re known for your exceptional problem-solving skills.

As an Executive Assistant you’re managing responsibilities which help us deliver more value to our clients, optimize our time, and increase general productivity of our company.

You’re getting the job done always with the research beforehand and exceptional attention to detail is your superpower.

Additionally, you do speak both English and Polish fluently. Ideally, you live in Warsaw.

Definitely, we’ll be extremely lucky to work together as a team!

Us: looking for the Hero

Remote Sensei is a fast-growing, international Remote Work Institute.

We help organizations across the globe develop their remote ecosystem and take teamwork to the next level.
We are a team of passionate individuals committed to improving how people work & live.
We believe that learning hard skills and spiritual development is equally important to succeed as a manager and a human being.
We teach what we believe and live by those rules.
Each team member has a huge opportunity to make a big impact. Together, as a distributed and connected team, we support each other in every area of the company to achieve it.

The Job: what’ll be your responsibility

We’re looking for a well-experienced Executive Assistant who always speaks out loud about what’s on their mind. Somebody who will not only organize & execute delegated tasks on time but take control of different areas (described below), create tasks independently and delegate them to the team if necessary.
As a responsible & resourceful Executive Assistant, you will:
  • Assist in the day-to-day responsibilities of the head coaches & stakeholders
  • Manage the calendar and making sure everyone is where they need to be
  • Support creating external materials (such as presentations, documents, etc.)
  • Track and manage expenses
  • Make sure ad-hoc tasks won't influence completing priorities of the week
  • Assist with marketing activities on social media
  • Take notes or transcribe meetings
  • Address employee's administrative queries
And of course, any other administrative tasks that come up along the way
If that person will administer admin tasks – lets list them

Requirements

Proven experience as a Virtual Assistant or relevant role
  • Working in close relationship with Stakeholders and managers in the past
  • Familiarity with current tools for organizing remote work & fluent communication like Asana, desktop sharing, cloud services, desktop recording, etc.
  • Experience with copywriting and translation (pl/eng – eng/pl)
  • Fluency in the Google Workspace ecosystem
  • Mastered calendar management (e.g., Google Calendar, Calendly)
  • Excellent written & verbal communication skills
  • Excellent time management skills
  • Able to organize and manage large amounts of tasks, schedules, and information
  • Self-directed and able to work without supervision
  • Able to work nights, weekends, extended hours, and holidays as needed (as we are working with other timezones)
  • 3 years previous experience handling assistant or administrative responsibilities, or experience in customer service
  • Strong customer service and presentation skills
  • Excellent phone, email, and instant messaging communication skills
  • Valid driver's license.
This is a dynamic role with things changing on a daily and weekly basis. To be successful in this role you need to think quick, move fast and love change 💪

Tools

  • Asana
  • Slack
  • Google Workspace
  • Slite
  • Asana
  • Slack
  • Google Workspace
  • Slite
  • Miro
  • Miro
  • Google Meet
  • Calendly
  • WordPress
  • Google Meet
  • Google Meet
  • WordPress
  • Figma
  • and many more...
  • Figma
  • and many more...

Where this opportunity will take you?

We seek someone who is here for the long game, someone who wants to grow with the company.

We are always going all-in when helping our customers achieve the highest potential in spiritual and mindset development.

We take the same approach with people we work with every day.

Apply for this job

Oskar Grochowalski

Co-founder, Lead Coach

Linkedin-in

On a mission to give workplace freedom for a broader perspective of the world.

Jacek Kryszkiewicz

Co-founder, Lead Strategist

Linkedin-in

Responsible for designing highly efficient and fulfilling remote work ecosystems.

  • What we stand by
  • remote work
  • flat structure (teal organization)
  • role-based workflow
  • coworking & coliving when possible
  • results-driven team
  • weekly planning & reviewing
  • What we do not support
  • working only in the office
  • micromanagement
  • strict working hours

Apply now and influence the future

The first step for you, just after you click the button below, is performing a couple of tasks and filling up the form.

Are you up for it?
Go to the form

Apply now and influence the future

The first step for you, just after you click the button below, is performing a couple of tasks and filling up the form.

Are you up for it?
Go to the form

Leave a Reply